Office and Administrative Coordinator

Boulder Chamber
Job Description
Boulder Chamber
Position Description:  Office and Administrative Coordinator
 
For more than 100 years as the Boulder Valley’s flagship business association, the Boulder Chamber has been building community through business. The Chamber's economic vitality, advocacy, and member support programs help our 1,300 + member businesses thrive.  The Office and Administrative Coordinator will report to the VP for Finance and COO, and provide assistance to the Boulder Chamber.
 
Job Title Office and Administrative Coordinator
Reports To VP for Finance and COO
FLSA Hourly, 40 hours per week 
 
Function: Provides general support for the Boulder Chamber, focusing primarily on internal customer service and operations, but also support for external customer facing projects.

Responsibilities
Office Coordinator 
Work with contractors and staff to keep the building maintained, internally and externally, and functional in a cost efficient manner.  
Manage vendor services and contracts.  Prepare a schedule with renewal dates and general terms.  Rebid for services and leases as appropriate.  Maintain a building maintenance calendar.
Responsible for supply orders and keeping supplies stocked in accordance with business needs. 
Primary person responsible for keeping common areas organized
Coordinate logistics for staff and Board meetings including room set up, purchasing food and working with presenters to make sure they have copies and supplies needed for presentation.  
Work with Events team for both internal and external groups to ensure meeting space logistics, including room setup and breakdown,  are met both for the group as well as the Chamber and its affiliate partners.  
Identify and provide solutions for day to day general office issues that may arise.  Proactively suggest and implement streamlined processes to create efficiencies and reduce cost.  
Provide front desk coverage as needed when primary front desk employee needs to be away from the reception area.  This will include support for lunches, vacations and some time for project work.
Primary point of contact and resolution for any customer service issues not easily resolved by front desk personnel
Work with COO on staff recognition and engagement opportunities
 
Administrative Coordinator
Support administrative requests and projects throughout the organization.  Examples  range from creation of event support materials such as name tags and table tents, to data entry and validation for our Member Directory, to Boulder Star Card development and sales coordination
Act as a point person for data entry, maintenance, validation and reporting for our ChamberMaster Customer Relationship Management (CRM) tool, including event based and monthly data processes.
Work with COO, and bookkeeping contractors as needed in support of financial processes including revenue and expense tracking, A/R, A/P and expense reports
Other duties as assigned

Education: Associate’s degree.
 
Experience: 1+ years in business and/or office administrative support

Skills and Abilities: Must be able to interact well with others
Strong internal and external customer service and communication skills
Ability to work as part of the Boulder Chamber team
Positive attitude and friendly demeanor
Must be comfortable using technology and learning new systems
Proficient in MS Word, Excel, Publisher, PowerPoint, Outlook
Proficient in importing, exporting, creating, and manipulating various documents within Google Drive.
Proficient or willing to become proficient in various database, contact management, event management,  customer support and content management software and systems used by the Boulder Chamber, specifically including ChamberMaster
Knowledge of QuickBooks would be helpful
Must be able to work efficiently and effectively
Strong organizational and problem solving skills
Solution oriented
Accurate, thorough and detail-oriented
Ability to multi-task and prioritize in fast-paced environment
Must be able to carry out various tasks and meet multiple deadlines
Adaptable
 
Other
Maintain confidentiality
Professionalism in appearance and actions
Able to provide own transportation for errands and meetings/events (mileage will be reimbursed at the federal rate)

Working Conditions: Position requires flexibility to work occasional early morning and evening hours for meetings and events
 
Typical Physical Demands: Operate normal business office equipment. Must be able to travel efficiently to off-site meeting locations throughout the Boulder area. Must be able to lift up to 50 pounds
 
Hourly Rate: $16 - $18 depending on experience

Benefits: Eligible for Chamber employee benefits

To apply, please submit Resume and Cover letter to jobs@boulderchamber.com with Office and Administrative Coordinator in the subject line.
Contact Information